Quick Start Guide

Get Waqti up and running in 5 minutes.

Step 1: Register Your Organization

1. Visit waqti.sa/register
2. Choose your subscription plan
3. Fill in your organization details:
   • Company Name (Arabic & English)
   • Contact Information
   • VAT Number (optional)
   • Commercial Registration Number

Free Trial

All plans include a 14-day free trial with full access to features.

Step 2: Complete Onboarding

After registration, follow the onboarding wizard:

2.1 Create Departments

Set up your organizational structure:

Operations
├── Procurement
├── Logistics
└── Warehouse

Finance
├── Accounts Payable
├── Budget Control
└── Treasury

2.2 Set Up Roles

Configure user roles with appropriate permissions:

Role	Typical Permissions
Department Head	View all POs, Approve department POs
Procurement Manager	Create/Edit POs, Manage vendors
Finance Manager	Manage budgets, Process invoices
Employee	Create POs (own), View assigned

2.3 Configure Approval Workflow

Create your first approval workflow:

graph LR
    A[Employee Creates PO] --> B{Amount < 10K?}
    B -->|Yes| C[Dept Head Approves]
    B -->|No| D[Finance Review]
    D --> E[CFO Approves]
    C --> F[PO Approved]
    E --> F

Step 3: Invite Users

1. Navigate to Settings → Users
2. Click Invite User
3. Enter email address and assign role
4. User receives invitation email

Email Verification

Users must verify their email before accessing the system.

Step 4: Add Your First Vendor

1. Go to Vendors → Add New
2. Fill in vendor details:
   • Company Name
   • Contact Information
   • Payment Terms
   • Bank Details (optional)
3. Submit for approval (if prequalification is enabled)

Step 5: Create Your First Purchase Order

1. Navigate to Purchase Orders → Create New
2. Select vendor and department
3. Add line items:

| Item Description | Qty | Unit | Unit Price | Total |
|------------------|-----|------|------------|-------|
| Office Supplies  | 100 | Box  | 50 SAR     | 5,000 |
| Printer Toner    | 10  | Unit | 200 SAR    | 2,000 |

4. Add any attachments (quotes, specifications)
5. Submit for approval

What's Next?

Configure Your System

Fine-tune settings for your organization's needs. → Configuration Guide

Learn the Basics

Understand the core concepts and daily workflows. → First Steps

Explore Features

Dive deep into specific features and capabilities. → User Guide

Video Tutorial

Coming Soon

Video tutorials will be available soon. Subscribe to our YouTube channel for updates.

Common Setup Questions

How do I enable Arabic language?

Click your profile icon → Language → العربية

Can I import existing vendors?

Yes! Go to Vendors → Import and upload a CSV file.

How do I set budget limits?

Navigate to Budgets → Create Budget and set your fiscal year allocations.