Introduction

Waqti is a comprehensive procurement management system designed for modern businesses. This guide will help you understand the system and get started quickly.

What is Waqti?

Waqti (وقتي - meaning "My Time" in Arabic) is an enterprise-grade procurement management platform that helps organizations:

• Streamline Procurement - From requisition to payment, manage the entire procurement lifecycle
• Ensure Compliance - Built-in approval workflows, audit trails, and policy enforcement
• Control Spending - Real-time budget tracking with automatic alerts and thresholds
• Manage Vendors - Comprehensive vendor management with prequalification and performance tracking

Key Features

Purchase Order Management

Create and track purchase orders with detailed line items, attachments, and multi-step approvals. Support for blanket POs, amendments, and goods receipts.

Approval Workflows

Configure flexible approval workflows:

• Linear Workflows - Step-by-step sequential approvals
• Visual Workflows - Drag-and-drop workflow designer with parallel approvals and conditions

Budget Control

• Department and project-based budgets
• Real-time commitment tracking
• Automatic threshold alerts (50%, 75%, 90%, 100%)
• Fiscal year management

Invoice Processing

• Three-way matching (PO, GRN, Invoice)
• Payment tracking and scheduling
• VAT compliance (15%)

Vendor Management

• Vendor prequalification
• Certification tracking
• Performance scoring
• Contract management

Architecture Overview

┌─────────────────────────────────────────────────────────────┐
│                      Waqti Platform                         │
├─────────────────────────────────────────────────────────────┤
│  ┌─────────────┐  ┌─────────────┐  ┌─────────────┐         │
│  │   Tenant A  │  │   Tenant B  │  │   Tenant C  │         │
│  │  (Company)  │  │  (Company)  │  │  (Company)  │  ...    │
│  └─────────────┘  └─────────────┘  └─────────────┘         │
├─────────────────────────────────────────────────────────────┤
│                    Shared Services                          │
│  ┌──────────┐ ┌──────────┐ ┌──────────┐ ┌──────────┐       │
│  │   Auth   │ │ Payments │ │  Email   │ │ Storage  │       │
│  └──────────┘ └──────────┘ └──────────┘ └──────────┘       │
└─────────────────────────────────────────────────────────────┘

Subscription Plans

Feature	Starter	Growth	Professional	Enterprise
Price (Monthly)	499 SAR	999 SAR	1,999 SAR	Custom
Users	5	15	50	Unlimited
POs/Month	100	300	1,000	Unlimited
Storage	10 GB	25 GB	100 GB	Unlimited
Multi-Currency	❌	✅	✅	✅
Three-Way Matching	❌	✅	✅	✅
Projects	❌	✅	✅	✅
Vendor Scorecards	❌	✅	✅	✅
Custom Workflows	❌	❌	✅	✅
API Access	❌	❌	✅	✅
Advanced Reports	❌	❌	✅	✅
Purchase Requisitions	❌	❌	✅	✅
Blanket POs	❌	❌	✅	✅
Inventory Management	❌	❌	✅	✅
Catalog Purchasing	❌	❌	✅	✅
Purchase Planning	❌	❌	✅	✅
Milestone Tracking	❌	❌	✅	✅
Audit Reports	❌	❌	✅	✅
LDAP/SSO	❌	❌	❌	✅
All Integrations	Add-on	Add-on	✅	✅
Priority Support	❌	❌	✅	✅

Available Integrations

All plans can purchase integrations as add-ons. Professional and Enterprise plans include all integrations.

Integration	Description	Add-on Price
Qoyod	Saudi accounting sync	100 SAR/mo
Odoo	ERP integration	150 SAR/mo
QuickBooks	Accounting sync	100 SAR/mo
DocuSign	E-signatures	150 SAR/mo
Signit.sa	Saudi-compliant signatures	100 SAR/mo
Zapier	5000+ app automation	200 SAR/mo
LDAP/AD	SSO & user provisioning	150 SAR/mo

20% Discount

Save 20% when you pay annually! All plans include a 14-day free trial.

System Requirements

Supported Browsers

• Chrome 90+
• Firefox 88+
• Safari 14+
• Edge 90+

Mobile Support

• Responsive design for tablets and phones
• PWA support for offline access (Enterprise)

Next Steps

1. Quick Start - Set up your first tenant
2. Configuration - Configure system settings
3. First Steps - Create your first PO

Need Help?

Contact our support team at support@waqti.sa or via WhatsApp