Inventory Management

Inventory Management gives you a single place to see stock across warehouses, maintain item masters, and record movements (adjustments, receipts, issues, transfers) with a full transaction log and alerts.

Overview

Waqti inventory helps you:

• Track on-hand quantity by item, warehouse, and optionally location
• Define reorder points so low-stock conditions surface early
• Record every stock change for audit and operations
• Resolve alerts when you have addressed the underlying stock issue

Stock changes are processed through backend services (for example InventoryService) so rules stay consistent across the UI and integrations.

Stock list and filters

1. Open Inventory → Items (or Stock, depending on your menu)
2. Use filters to narrow the list:

Filter	Use case
Warehouse	See stock in one site only
Category	Focus on a commodity group
Low stock / reorder	Items at or below threshold
Search (name / SKU)	Find a specific product

Refresh after transactions

After a goods receipt or transfer, refresh the list or reopen the item to see updated quantities.

Creating inventory items

Step 1: New item

1. Click New Item (or Add inventory item)
2. Complete the item master fields

Step 2: Core fields

Field	Description
Name	Descriptive label
SKU	Unique stock keeping unit
Unit	ea, box, kg, etc.
Category	For reporting and catalog linkage
Initial stock	Starting quantity (if allowed at creation)
Reorder level	Threshold for low-stock alerts
Warehouse	Default or first stocking location

Step 3: Save

Save the item. Initial stock may post an opening balance transaction depending on configuration.

Stock movements

Movements change on-hand quantity for a reason. Common types:

Type	Typical use
Adjust	Corrections after cycle count
Receive	Stock in from PO/GRN or manual receipt
Issue	Consumption or outbound to department
Transfer	Move quantity between warehouses

How to record a movement

1. Open the item or the warehouse view
2. Choose the movement action (Adjust, Receive, Issue, Transfer)
3. Enter quantity, from/to warehouse (for transfers), and reference notes
4. Confirm; the system updates stock through InventoryService (or equivalent) and appends the transaction log

Reference documents

Link movements to PO numbers or GRNs when prompted—this makes reconciliation and audit trails easier.

Transaction log

The transaction log (sometimes History or Movements) shows:

• Date and time
• Movement type
• Quantity in/out
• User or source (integration, GRN, manual)
• Balance after the transaction

Use export or filters for period-end audits.

Alerts

Alert	Meaning	Typical resolution
Low stock	Below reorder or minimum	Receive stock, transfer in, or adjust after count
Reorder point	At threshold—time to buy	Create requisition or PO from catalog
Other system alerts	Tenant-specific rules	Follow on-screen guidance

Resolving alerts

1. Open Inventory → Alerts (or the notification center)
2. Review the item and suggested action
3. After you receive stock or correct data, mark the alert resolved or let the system clear it when quantity is above threshold

Plan availability

Inventory Management is available on Professional and higher plans.

If the module is disabled, contact your administrator about subscription features.

Related Topics

• Purchase Orders
• Catalog Purchasing